Revamp Your Company's Filing System: Switch to Custom Printed Folders

Organization is key to running a successful business. Regardless of the size or age of your company or the industry in which you operate, you need to make sure that you have easy-to-understand filing systems in place to keep track of all of your paper documents. Even in this digital age, paper has its place in the office; however, if left unchecked, paper can easily take over a workspace and leave employees confused, frazzled and unable to locate necessary documentation. This is particularly true of professions like medicine and law, where finding a key document at a crucial moment could literally mean the difference between life and death. If your company’s filing system needs a second look, why not consider switching to custom printed folders?

Custom printed folders are easy to design and affordable to print, and they could mean the difference between smooth sailing and utter confusion at the office. Looking for ideas? Here are some ways to add a customized flair to filing folders:

• Add your company name and logo. This hint of personalization will help establish your professional brand, and make it easy for any misplaced folders to find their way home. As a bonus, they can double as presentation folders during meetings with clients or colleagues.

• Consider color coding. Having custom folders printed in a variety of colors and then assigning a specific category or meaning to each color is an ideal method of indexing that could put your filing system on the fast track to success.

• Print labels directly on to the folders, rather than writing them by hand or attaching stickers that could later peel off or become obscured.

• Use graphics instead of (or in addition to) words to make filing even easier, or to add visual flair.

• Include instructions for filing, indexing or specific tips for records management on each folder. A great suggestion for companies with particularly complex filing systems, or those managing sensitive documents.

• Print warning labels on those files containing sensitive or confidential information. This will help prevent unauthorized use of these files.

• Ask your printer about sizing. Custom printed folders are available in a wide range of sizes, from large to small, and this can help your company adapt to any number of file storage scenarios.

For more information about how custom printed folders could help revitalize your company’s approach to filing paper documents, contact a commercial printing company today.